Articles on Licensing
Microsoft Regulatory Roundup 2025
A year of settlements, investigations, and unfinished business. Regulators on three continents took aim at Microsoft’s licensing practices. By December, most had missed.
From Floppy Disks to Cloud Subscriptions
From dongles and perpetual EULAs to AI-driven subscriptions and blockchain enforcement — software licensing became a $850B+ force reshaping enterprise IT.
Microsoft Server Licenses in VMware and Hyper-V
The 90-day reassignment rule, Software Assurance Licence Mobility, and the Flexible Virtualisation Benefit each apply differently to VMware and Hyper-V. Which rights apply where and how to stay compliant when moving VMs.
Truth about Windows Server licensing with core packs
Windows Server Core licensing is not difficult. You need to know a few simple rules. But how the licenses are sold is confusing and results in bad advice.
Microsoft Licensing crash course
You are busy. And you need to get your head around Microsoft Licensing quickly. We got you covered: basics, concepts, fundamentals, models, and a little more.
What is a software licence? How Microsoft licensing works
Would you like to learn how Microsoft Licensing works? Start from the concept of a licence itself. Can you “buy” a licence? Why doesn’t licensing make sense?
You've bought Windows E3 for your company. But have you?
A story of how I almost ruined a perfect family weekend. And a little bit about licensing Windows E3.
Microsoft 365 Price Increase: A Reminder of What's Coming on 1 July
Microsoft 365 prices rise on 1 July 2026. Daryl Ullman reads the published numbers, shows why the headline per-SKU figures understate the real renewal hit, and sets out the steps to take before your renewal date.
Licensing in Azure
Moving to Azure doesn’t eliminate Microsoft licensing. It often increases it. vCPU inflation, limited BYOL scenarios, and Azure-specific restrictions mean you may need more licences in the cloud than on-premises. Where costs hide and how to reduce them.
Switching from EA to CSP? Read this first!
Is it still a good idea to switch some or all of your Microsoft licensing to CSP in 2062? Here’s a story you may relate to.
Microsoft's Agent 365: A Licensing Puzzle Wrapped in an AI Enigma
Agent 365 introduces licensed AI ‘users’ inside Microsoft 365, with no clear definition, unpredictable pricing, and blurred lines between bots, copilots, and agents.
Why SAM Tools Fail You in Microsoft Audits
SAM tools don’t protect you in Microsoft audits: mismatched methodologies, incomplete discovery, expired SA, and no expert validation. Audit defence requires ongoing discipline and expertise, not green dashboards.
Do AI agents dream of Microsoft 365 E3 – Unattended Licence?
AI agents challenge Microsoft’s traditional per-user licensing. Per-transaction and consumption-based models may replace M365 licences, reshaping how enterprises pay for Office file operations.
Microsoft's Licensing Evolution Part II: From Human Seats to Agent Revenue—The New Frontier
Microsoft moves from licensing human users to licensing digital agents, with Entra Agent ID, Copilot orchestration, and embedded knowledge creating a new revenue model where ARPAA joins ARPU in EA negotiations.
Microsoft EA vs. MCA-E: A Strategic Licensing Comparison for 2025 and Beyond
Microsoft is shifting away from traditional Enterprise Agreements. This guide compares EA vs. MCA‑E, highlights risks, and outlines strategic actions for 2025 and beyond.
SQL Server with Azure Arc vs. SPLA
Azure Arc offers hourly pay-as-you-go SQL Server licensing that rivals SPLA on price. We compare the two models side by side: costs, flexibility, compliance rules, and when each option makes more sense for service providers.
System Center Licensing: Do You Need a Server License?
This is the most frequently asked question about Microsoft System Center licensing and the biggest source of confusion. Fortunately, there is a simple answer.
Microsoft SharePoint SPLA licensing
Here’s a simple guide on how to license Microsoft SharePoint in SPLA and calculate Subscriber Access licences and processor licenses for SharePoint Hosting.
OEM Licenses: Restrictions and Best Practices for Providers
OEM licences cannot be used for hosting or shared infrastructure. They’re restricted to colocation where the customer owns the hardware. The specific restrictions, the Windows 11 rental exception, and what providers must know.
Do not Pay Twice for Bundled SQL Server Licenses
In an Enterprise Agreement true-up, you are supposed to recount the licenses your organisation is using. Identify and exclude bundled SQL Server licenses!
The Neglected Trick to Cut SQL Server License Fees
Consolidating in a hardware cluster is a lesser-known strategy to dramatically reduce SQL Server licensing fees through efficient instance deployment.
Windows Server BYOL decoded
Windows Server BYOL rules differ significantly between Azure, AWS, Google Cloud, SPLA, and CSP-Hosting providers. Core requirements, CAL obligations, and cross-edition rights compared across all five scenarios.
Windows Autopilot Licensing
It’s a nice time-and-cost-saving feature that allows you to send laptops and Hololens to your employees straight from the manufacturer without re-imaging.
SQL Server: FREE licenses for Failover
You probably have SQL Server instances in failover or disaster recovery mode. Do you know that licenses for the “passive” instances are free-of-charge?
Glossary: Decoding Microsoft Licensing Jargon
Dealing with Microsoft Enterprise Agreement, MACC, and Unified Support can feel like learning a new language. Here’s a glossary to help you decode the jargon.
Shared vs Dedicated Hardware on Hosting and its Licensing
The most fundamental difference in the service provider licensing context is between shared and dedicated hardware. Learn it to be compliant in SPLA and CSP-Hosting.
Service Providers: Microsoft Trends in 2023
What are the Microsoft trends for hosting providers in 2023? We talk about BYOL, CSP-Hosting, QMTH, SPLA, Windows Server licensing per VM and more.
Flexible Virtualization Benefit
Flexible Virtualization Benefit positively affects both end clients and service providers. So, what is it? How to use it? What licences are eligible?
Microsoft Hosting - Revolutionary Changes in October 2022
In October 2022, Microsoft dramatically simplified the terms and conditions for “Bring Your Own License”. But not every change was positive for everyone.
Top 4 Microsoft Licensing Pitfalls for Software Developers
Visual Studio with MSDN licensing is a critical element in the Microsoft offering for developers. Its terms may seem simple at first glance. But are they?
Microsoft 365 G3 and G5 Now Eligible for Azure Virtual Desktop for Windows
From July 2023, Microsoft 365 G3 and G5 plans - special plans for the US government - are eligible for Azure Virtual Desktop for Windows.
Licensing Remote Desktop Services (RDS) in Azure
Do you need to license Remote Desktop Services CALs in Azure? It can be pretty confusing, so let us explain it as simply as possible.
SQL Server 2022 licensing: economic impact of the changes
Changes to SQL Server licensing in 2022 — how they may impact your budget. The new per-VM licensing model, Azure Disaster Recovery, and unlimited containers.
SQL Test and Dev: Visual Studio vs Traditional Licenses
Options for using SQL Server in test and development with Visual Studio subscriptions vs commercial licenses. Free alternative — SQL Server Developer Edition.
MS SQL Server Cost Optimisation: Proven Tips
Learn cost-saving tips for optimizing SQL Server licensing on-premises and in the cloud. Improve the bottom line and reduce expenses with our expert guidance.
Windows Server and SQL Server licensing in containers
Windows Server and SQL Server follow different licensing rules in containers, and Hyper-V isolation changes the calculation again. The specific requirements for each scenario and where most organisations get it wrong.
Microsoft Licensing Questions
Microsoft licensing questions from our community and clients with our answers. Updated regularly. All questions about products, agreements, cloud, and hosting.
Licensing Windows Server in SPLA and CSP Hosting
Quick reference guide on licensing Microsoft Windows Server in SPLA for providers and their customers: core licences, BYOL, CAL/SAL, virtualisation.
Microsoft is changing the rules, and it will affect you
Microsoft has announced significant updates to Cloud and licensing terms and conditions. The changes will affect everyone: Cloud providers and their clients.
Using SPLA On-Premises: Rules & Restrictions
You may use SPLA licenses on-premises. However, there is a mandatory condition. If that condition is not respected, using SPLA on-premises is prohibited.
SQL Server on a Budget: Expert Cost-Saving Tips
Six practical ways to cut SQL Server licensing costs: downgrading from Enterprise to Standard, using Express for small workloads, leveraging passive instance rights, Developer Edition for non-production, and optimising cluster configurations.
Microsoft SQL Server Integration Services? Nope, it's NOT FREE
Do you deploy SQL Server Integration Services separately from the SQL database and think it’s free? STOP. It requires a full SQL licence.
Microsoft Licensing Trends in 2022
What is going on right now with Microsoft licensing? How will this affect businesses like yours in 2022? And importantly, what can you do about it?
Does Microsoft always follow its own rules of Licensing?
People often attempt to apply common sense to licensing, but in reality, there’s no room for it. It’s all about the rules. But the rules aren’t always perfect.