Guides
Microsoft AI Costs: What’s Licensing, What’s Azure
Microsoft AI uses two billing systems: predictable per-user licensing and variable Azure consumption. Hybrid products like Copilot Studio and Security Copilot can charge through both, so costs land in different budgets, require separate monitoring, and complicate forecasting.
Microsoft Entra ID Licensing Guide
Every Entra ID plan, add-on, and bundle mapped: Free vs P1 vs P2, Entra Suite savings, Governance counting traps, Workload ID, External ID, Agent 365, and full M365 inclusion tables.
Understanding Microsoft 365 E7 Licensing
Microsoft 365 E7 at $99/user/month bundles E5, Copilot, Entra Suite, and Agent 365. The 15% savings look attractive, but consumption costs for building and running AI agents sit outside the per-seat price.
Agent 365: The Control Plane for AI Agents
Microsoft previewed Agent 365 at Ignite in late 2025 as a governance and identity layer for AI agents, then quietly withdrew key details. On 9 March 2026, with the M365 E7 announcement, Agent 365 was confirmed at $15/user/month, GA from 1 May 2026, both standalone and as part of E7 at $99/user/month.
How to Structure, Negotiate, and Win the Azure Commitment Game
Microsoft’s shift to capital-intensive cloud infrastructure has changed how Azure commitments are priced and negotiated. This article analyses Microsoft’s growth-based discount model, MACC contract mechanics, and the commercial risks enterprises face when commitments outpace actual consumption.
GitHub Copilot Licensing Guide
GitHub Copilot licensing explained: Business vs Enterprise pricing, premium request billing, model multipliers, seat consolidation, and when Enterprise becomes the cheaper option.
Dragon Copilot Licensing Guide
Dragon Copilot is a healthcare AI product with role-specific licensing, unpublished subscription pricing, and consumption-based billing for Physician Flex. This guide covers licence models, billing mechanics, purchase channels, and regional availability.
Microsoft Sales AI: Products vs Agents
Microsoft’s sales AI portfolio spans bundled Copilot features and pay-as-you-go agents across two platforms. This guide explains what each product does, where it runs, how it’s billed, and where companies overpay.
Copilot Studio Licensing Guide
Copilot Studio uses a credit-based consumption model where agent actions, autonomous triggers and Dataverse storage drive total cost. This guide explains pricing options, credit rates, governance controls and the factors that shape real-world Copilot spending.
SPLA Audit How-to Guide 2026
SPLA audits are inevitable, disruptive, and confusing. The results can be shocking if you are not prepared. Here’s how to pass a SPLA audit with flying colours.
An Expert Guide to Perfecting IaaS Licensing
SPLA, CSP-Hosting, BYOL, Azure Stack HCI for Hosters: What is the right mix for IaaS that is cost-efficient and compliant at the same time? Available options and actionable advice from independent advisors.
SQL Server licensing guide for service providers and clients
Three ways to licence SQL Server for hosting: SPLA, BYOL, and Azure Arc. Calculation formulas for each model, Enterprise-to-Standard cost ratios, cluster discounts, passive instance rules, and the compliance mistakes auditors look for.
Making Sense of Microsoft Copilot
Microsoft’s Copilot portfolio has become increasingly fragmented. This guide cuts through the confusion by explaining what each Copilot does, how they differ, and what enterprises should expect in terms of licensing and cost.
Microsoft 365 Copilot Licensing Guide
Microsoft 365 Copilot licensing explained: editions, pricing, agent costs, Graph access, and rollout strategy. ROI depends on training, governance, and usage control.
Financial Efficiency in the Cloud: A CFO's Guide to FinOps
Cloud spending is variable, opaque, and easily mismanaged. FinOps is the practice of making it visible and controllable. The guide explains what FinOps actually is, why it exists (because cloud providers profit from confusion), and how to implement it without buying expensive tools that create more problems than they solve.
Negotiating the Microsoft Audit 125% Penalty
Microsoft’s 125% audit penalty can be reduced or even eliminated through a two-phase negotiation. Success depends on challenging findings, documenting complexity, and aligning settlement with future commercial value.
The Decisive 30 Minutes After You Open the Audit Letter
Microsoft audit letter in your inbox? The first 30 minutes set the tone: identify the audit type, take control of communication, and prevent costly missteps.
BizTalk Server licensing guide in SPLA and BYOL
BizTalk Server in SPLA and BYOL: per-core licensing rules, calculation formulas, compliance requirements, and common reporting mistakes.
Microsoft Enterprise Agreement vs Cloud Solution Provider program
Enterprise Agreements offer volume discounts and price protection but lock you in for three years. CSP gives monthly flexibility but no price guarantees. We compare the two programmes on cost, terms, and control.
Microsoft Enterprise Agreement Explained - 2026
Microsoft Enterprise Agreement Guide for IT and procurement. Includes true-up, renewal, and negotiation advice from independent experts with 20+ years of experience.
The Top 10 Mistakes to Avoid When Negotiating with Microsoft — 2025–2026 Edition
Microsoft licensing negotiations in 2025‑2026 are more complex than ever: cloud commitments, AI add-ons, price hikes, and bundling make missteps costly. Careful preparation and strategy remain the key to saving millions.
The Complete Guide to Migrating from Power BI Premium to Microsoft Fabric
Microsoft is retiring Power BI Premium P SKUs, requiring enterprises to migrate to Microsoft Fabric. A structured migration strategy minimises disruption, controls costs, and unlocks new analytics capabilities.
EA vs MCA-E vs CSP: What's Best for Your Enterprise?
EA is being phased out fast. Here’s what mid-sized and enterprise customers need to know about MCA-E, CSP, and how to avoid 15‑30% cost increases during the transition.
Using TBM tools to determine your cloud waste rate
Using TBM tools like Apptio (or even basic tools like CSViewer), companies can identify underperforming Azure VMs and optimise costs by applying waste-detection patterns that reveal savings of up to 50%.
Security Copilot Licensing Guide
Security Copilot uses an SCU-based consumption model, provides included capacity for Microsoft 365 E5 tenants, and supports agent-driven security workflows. This guide explains pricing, allocations, requirements, and recent licensing updates.
Microsoft SPLA Explained: Everything You Need to Know - 2025
What is SPLA, and how does it work? Benefits for providers and end-users. Hosting providers’ licensing options. SPLA audits and compliance.
Effective Microsoft MACC Negotiations in 2025
Due to AI investments and below-expected sales, Microsoft is tightening discounts and pushing margins. If you’re renewing Azure, prepare for tougher negotiations.
Visual Studio, MSDN, non-production hosting in SPLA
It’s easy to forget that hosted environments’ rules differ from on-premises. You may not discount “non-production” workloads the same way as on-premises.
Work-from-home: Remote Desktop Access licensing in SPLA
SPLA RDS licensing counts all authorised users, not just those actively connected. That distinction catches many providers. Covers SAL counting rules, Citrix scenarios, Office licensing, and BYOL options for remote access.
SPLA Audits: The Ultimate Importance of Correct Scope
In SPLA audits, a common pitfall is misinterpreting the audit scope, often leading to the erroneous inclusion of non-hosting environments as SPLA debt.
Microsoft Audit Letter - What You Can and Must Do
Learn how to handle a Microsoft audit letter and prepare for the process. Understand your rights and minimise financial risks with our expert tips.
A SAM Veteran's Guide to Microsoft Audit Readiness
Microsoft audits are an unwelcome reality for service providers in the hosting, data centre, and SaaS space. However, with the right approach, these audits can be successfully managed and potentially even prevented altogether.
Microsoft SQL Server 2022 Licensing Guide and Training
SQL Server 2022 Licensing explained in text, video, and graphics. On-premises and Azure. Clusters and containers. From basics to advanced scenarios.
What Microsoft agreement to choose in 2025?
We compare all the Microsoft licensing agreements relevant in 2025: Enterprise Agreement, CSP, MCA-E and MPSA and provide expert advice based on practical experience.
Microsoft BYOL Options and Cost Savings
Microsoft Bring-Your-Own-License options and programs. Azure Hybrid Benefit. License Mobility. Flexible Virtualisation. How to use. Rules and requirements.
SPLA Audit Notice: Essential First Steps
SPLA audit notice got you stressed? Don’t panic! Learn how to take control with these critical first steps and protect your business.
Microsoft Licensing Audit Survival Guide - 2026
What is a Microsoft software compliance audit, how to navigate it, and how to minimise the impact on your business. Our practical guide and proven approach have helped many businesses, including Fortune 500 organisations.
Get the best deal from your 2024 Microsoft Enterprise
In 2024, optimal Microsoft Enterprise agreements require analysing actual M365 utilisation, evaluating licensing tiers, and phased adoption of new products amid declining discounts.
Six things you can do to optimise costs in Azure in 30 days or less
With inflation still not entirely under control, the hunt for bottom-line savings is ongoing. Here are our tips for you on reducing your cloud spending.
Your Microsoft Enterprise Agreement Negotiation Roadmap
Sun Tzu, the ancient military strategist, emphasised the importance of thorough preparation in “The Art of War.” The more you prepare, the better the outcome.
No-Nonsense Quick Guide to Microsoft Enterprise Agreement Renewal for Procurement Pros
In procurement and new to Microsoft Enterprise Agreement? This quick guide gets you up to speed in 3 minutes on key players, timelines, costs, and other tips.
What is Software Assurance? Mistakes to avoid
Software Assurance is often seen as an upgrade right only. It is a dangerous misconception. Let your SA lapse, and you may need to change your entire IT.
Why Microsoft EA is getting expensive and what you can do about It
Every procurement manager who isn’t dealing with Microsoft on a daily basis asks this question: “Why is the renewal bill 30-40% higher than the one we signed last time?” Well, here is why.
Introduction to Microsoft Visio Licensing
Our guide clarifies Microsoft Visio licensing options, helping you choose the right one for your diagramming needs.
Six Steps to a Successful Enterprise Agreement Renewal
You need an Enterprise Agreement that matches your budget and needs. Maximise your renewal by following this six-phase plan we tried, tested, and perfected.
Negotiating the Result of a Microsoft SPLA Audit: Tips and Strategies
How to proactively approach a Microsoft SPLA audit, mitigate and prevent compliance mistakes, and negotiate a successful outcome.
How to buy Microsoft licenses (as an organisation)
Discover various methods to buy Microsoft licenses: volume licensing, pre-installed, bundled software, and cloud providers. Choose what works for you.
Azure Savings Plans vs Reserved Instances
Microsoft added Savings Plans for compute, an offering that AWS pioneered in 2019. It is a novel way to reduce the rates you pay for compute-based services.
How to prepare for 2022 Microsoft licensing negotiations
Key recommendations to negotiate the best deal with Microsoft in 2022 after all the substantial changes they introduced in 2021.
Taking back the room
Nothing could be worse than thinking you will have a 1:1 negotiation meeting and finding that half their company has taken time off to join your negotiation.